C_THR97_2405 SAP Certified Associate - Implementation Consultant - SAP SuccessFactors Onboarding Questions and Answers

Email Services, Document Generation - Manage Document Template, and Document Generation - Manage Document Template Mapping allow administrators to create custom tokens for onboarding emails. These tools provide options to include personalized data within email communications.

In SAP SuccessFactors Onboarding, if no specific responsibility group is assigned to a task, the Hiring Manager is assigned by default. This assignment ensures tasks are not left unassigned and that the hiring manager takes responsibility for completing or overseeing the onboarding process.

When initiating the internal hire process with an external applicant tracking system, "Employee ID" and "Name" are required to identify the employee, ensuring accurate matching and continuity of the candidate’s profile data within SAP SuccessFactors.

The second rehire check is executed only if the first rehire check does not identify a potential match. This condition ensures that all possible rehire candidates are thoroughly reviewed before the onboarding process continues.

For effective integration between Recruiting Management and Employee Central, certain HRIS elements are necessary to map specific fields. The "personalInfo," "personInfo," and "jobInfo" elements are crucial as they store essential details like personal data and job-related information that must align across both modules.

In SAP SuccessFactors Onboarding, Email Services features include creating email templates with locale-specific content, configuring reminder notifications, and attaching documents to emails. These features allow for customized communication with new hires.

In SAP SuccessFactors Onboarding, when a process restart is triggered manually, it allows data retention from the onboarding process, helping maintain consistency and ensuring the data previously entered is not lost unless explicitly reset.

When integrated with an external HRIS, SAP SuccessFactors Onboarding supports functionalities such as onboarding new hires and enabling process restarts. These features help ensure a seamless onboarding process with external HRIS systems.

To provide Onboarding access to the future manager of an internal hire, permissions can be set up through Role-Based Permission (RBP) configurations. Creating an RBP role with the necessary permissions and assigning it to the "Future Manager (Internal Hire)" group is one option. Additionally, modifying the jobRelType picklist by adding a specific code (e.g., "managers (internal hire)") allows managers to be designated correctly for internal hires in the onboarding process.

SAP SuccessFactors Onboarding supports electronic signatures from role types like the HR Manager, Onboardee, and Future Manager, allowing these users to sign onboarding documents as part of the process.

The ONB2_OFB_EmployeeReviewCheck rule enables offboarding employees to review and edit their personal information as part of the exit process, ensuring that their records are accurate and up to date before their departure.

Configuring the "Employee Data" and "Employee Central API" permission categories enables access to specific data fields required during Onboarding data collection steps. These permissions allow control over the visibility and accessibility of personal and employment data for users in the onboarding process.

Defining business rules for document templates allows new hire documents to be accessible to onboarding participants. This configuration ensures that required documents are visible to those involved in the onboarding process, supporting a smooth document management experience.

To configure global assignments in Onboarding, administrators can add a specific business rule to the DEFAULT_ONB2_CONFIG object, enable a welcome message trigger email for global assignments, and set a business rule to activate the global assignment onboardingscenario. These configurations support the smooth transition of employees in global roles.

Qualtrics integration with SAP SuccessFactors enables the collection of lifecycle data, such as new hire experiences and exit survey information. Qualtrics handles the collection and reporting of this feedback, providing valuable insights into employee experiences during onboarding and offboarding.

Enabling the Employee Profile Selection page requires adding a specific business rule in Onboarding Configuration within Manage Data and enabling the Employment Profile Selection API. These configurations allow the internal hiring process to provide options for selecting profiles when onboarding existing employees.

The clean core dashboard can be accessed through SAP For Me, and customers can grant access to partners, enabling external stakeholders to support clean core initiatives. This access promotes transparency and collaboration in managing core system integrity.

The Emp Job API in SAP SuccessFactors enables the creation of transfer events to update an employee’s profile when they are moving to a new position internally. This functionality is vital for keeping employee records accurate and reflective of current assignments and roles within the organization.

"JobClassificationCountry," "CustomPayType," and "CountrySpecificValidationConfiguration" are examples of MDF objects that can be made visible to new hires using the External User Visibility tool during the Personal Data Collection step. This configuration supports customized data collection relevant to the new hire’s role and location.

SAP SuccessFactors Offboarding includes several preconfigured e-mail templates, such as "Offboarding Exit Interview Scheduling," "Offboarding Cancelled," and "Announce Termination Message." These templates streamline communication with employees during the offboarding process.

To integrate an external HRIS with SAP SuccessFactors Onboarding, it is necessary to import employee data using Integration Center or OData APIs, configure the Onboarding data model, and create an export of new hire data. These configurations facilitate the seamless exchange of employee information across systems.