C_TS452_2022 SAP Certified Application Associate - SAP S/4HANA Sourcing and Procurement Questions and Answers

To enable the ability to personalize the home page, you must configure it in the SAP Fiori launchpad. The SAP Fiori launchpad is a role-based, personalized, and real-time access point for SAP applications and services. You can configure the personalization settings for the home page in Customizing under SAP Fiori -> Launchpad -> Personalization Settings. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4500, Unit 1, Lesson 1.

Blocking reason Quality is set for an item in an invoice when one of the following situations occurs:

• Goods-receipt-based invoice verification is used and NO usage decision has been made for / O the inspection lot for the item in the invoice. This means that the quality inspection for the received goods has not been completed and the invoice cannot be posted until then.
• Goods-receipt-based invoice verification is NOT used and NO usage decision has been made ^ ^ for any inspection lot for the item in the invoice. This means that there are pending quality inspections for other goods receipts of the same material and the invoice cannot be posted until they are resolved. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4515, Unit 1, Lesson 1.

Stock transport orders are documents that are used to request the transfer of materials from one plant to another within the same company code. Some features of stock transport orders are:

• You can post the goods receipt to blocked stock in the receiving plant, which means that the materials are not available for use until they are released from the blocked stock.
• The material on the road is managed as stock in transit in the receiving plant, which means that you can track the quantity and value of the materials that have left the supplying plant but have not yet arrived at the receiving plant.
• A scheduling agreement item is always plant-specific. You must specify a plant for each scheduling agreement item and you cannot change it afterwards. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4520, Unit 6, Lesson 1.

A scheduling agreement is a long-term agreement with a vendor for the supply of materials or services according to a predefined delivery schedule. Some features of a scheduling agreement are:

• A material master record is optional in a scheduling agreement item. You can use item category M (Material unknown) to enter a short text and material group instead of a material number.
• A scheduling agreement can be used for a consignment process. You can use item category K (Consignment) to indicate that the materials are stored at your premises but are still owned by the vendor until you consume them.
• A scheduling agreement item is always plant-specific. You must specify a plant for each scheduling agreement item and you cannot change it afterwards. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4520, Unit 5, Lesson 1.

When creating an invoice with purchase order reference, unplanned delivery costs can occur if the invoice amount exceeds the order amount. These costs can be posted automatically by selecting one of two options in Customizing: distribute costs or post to separate account. If distribute costs is selected, the costs are distributed proportionally among the invoice items according to their net value. If post to separate account is selected, the costs are posted to a separate general ledger account that is determined by account determination. The other options are not available for automatic posting of unplanned delivery costs. References: [SAP Help Portal], [SAP Community]

When analyzing a key performance indicator (KPI) report in Purchasing Analytics, you can export to a spreadsheet or change the dimensions that are shown. You cannot select the CDS view to be used or import from a spreadsheet. References: [SAP Help Portal - Purchasing Analytics]

Some effects of parking a purchase order are:

• You can use Situation Handling to alert users about incomplete documents, which means that you can notify the responsible users or approvers about the parked purchase orders that need their attention or action.
• You can use a workflow to request completion of the document, which means that you can automate and streamline the process of completing and releasing the parked purchase orders by using predefined rules and conditions. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4520, Unit 1, Lesson 1.

The account category reference is a grouping of material types that have a similar account determination. By assigning the same account category reference to different material types, you can control that they use the same valuation class for account determination. The valuation class is a key factor that determines which general ledger accounts are posted during inventory transactions. Therefore, if you want to set up the same account determination for raw materials (material type ROH) and operating supplies (material type HIBE), you can group them by assigning the same account category reference to these material types. References: [SAP Help Portal], [SAP Help Portal]

SAP Smart Business is a framework that provides real-time insights into key performance indicators (KPIs) and allows users to take actions based on the data. Some SAP Smart Business KPIs available for purchase requisitions are:

• Purchase requisition-to-order cycle time, which measures the average time from the creation of a purchase requisition to the creation of a purchase order.
• Overdue purchase requisitions, which shows the number and value of purchase requisitions that have not been converted to purchase orders by their delivery date.
• Purchase requisition average approval time, which measures the average time from the submission of a purchase requisition to its approval or rejection. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4520, Unit 8, Lesson 1.

To enable automatic generation of the purchase order at the time of goods receipt without a corresponding purchase order, you must meet the following prerequisites:

• Automatic purchase order generation is activated for the movement type in Customizing, which means that the system will create a purchase order automatically when you post a goods receipt with movement type 501 (Goods receipt without purchase order).
• A default purchase order type is specified for the goods receipt, which determines the document category and number range for the purchase order.
• A valid purchasing info record exists for the material and supplier combination, which contains information about the conditions and delivery data for a material from a specific vendor. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4510, Unit 2, Lesson 1.

You can configure the following assignments:

• The allowed account assignment categories for each item category, which determine whether you can assign a purchase requisition or purchasing document item to an account assignment object such as cost center, order, project, or asset.
• The allowed item categories for each document type, which determine whether you can use a specific item category in a purchase requisition or purchasing document with a certain document type. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4520, Unit 3, Lesson 2.

The account assignment category determines whether you can change the account assignment data for a consumable material during invoice receipt. You can set this parameter in Customizing for Materials Management under Purchasing -> Account Assignment -> Maintain Account Assignment Categories. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4520, Unit 3, Lesson 2.

The SAP Fiori launchpad is a role-based, personalized, and real-time access point for SAP applications and services. Some personalization options of the SAP Fiori launchpad are:

• Add new tile groups, which are collections of tiles that represent different applications or tasks. You can create your own tile groups and arrange them according to your preferences.
• Add tiles to existing tile groups, which means that you can add more applications or tasks to the tile groups that are already available on your launchpad. You can also remove tiles from tile groups or move them to different tile groups. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4500, Unit 1, Lesson 1.

When you manually create a purchase requisition, the system will list all valid records and the user needs to select one. The system will not choose the most recent info record, the info record with the lowest price, or the info record from the last purchase order. References: [SAP Help Portal - Creating Purchase Requisitions Manually]

 You can perform an item-wise release in the flexible workflow for purchasing for a purchase requisition. A purchase requisition is an internal document that requests the procurement of a material or service. An item-wise release means that you can release each item in a purchase requisition separately according to different criteria such as amount, material group, or plant. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4520, Unit 1, Lesson 1.

Authorization object M_EINK_FRG for the release of purchasing documents contains the following fields:

• Release strategy, which defines the release codes and release indicators that are required for releasing a purchasing document.
• Release group, which groups together purchasing documents that have similar release characteristics such as document type or value limit. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4520, Unit 1, Lesson 1.

Automatic conversion of purchase requisitions into purchase orders is a process that allows you to create purchase orders automatically from purchase requisitions without manual intervention. The prerequisites for this process are:

• The Automatic Purchase Order indicator is set in the purchasing data of the business partner master record, which means that the vendor is authorized for automatic purchase order creation.
• A source of supply containing valid conditions is assigned to the purchase requisition, which means that there is an agreement or an outline agreement with the vendor that specifies the price and other terms for the material.
• The Automatic Purchase Order indicator is set in the plant-specific purchasing data of the material master record, which means that the material is suitable for automatic purchase order creation. References: [SAP Help Portal], [SAP Help Portal], [SAP Help Portal]

SAP S/4HANA stores low-level code in the following objects:

• Bill of material (BOM), which is a structured list of components that make up a product or assembly.
• Planning file, which is an internal table that contains information about materials that need to be planned by MRP. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4525, Unit 1, Lesson 1.

The system message that is shown when a user creates a purchase order with a delivery date in the past can be controlled by copying it to a new version and setting it as an error message or a warning message. To allow such purchase orders to only be created by authorized users, the version with the error message must be assigned to non-authorized users with user parameter MSV. This way, non-authorized users will not be able to save or post such purchase orders, while authorized users will only receive a warning message that they can ignore. The other options do not achieve this, as they either assign the wrong version to the wrong users or do not set the message as an error message. References: [SAP Help Portal], [SAP Community]

Time-dependent conditions are conditions that have different values depending on the validity period. For example, you can have different prices or discounts for different time intervals within a contract or a scheduling agreement. You can configure the usage of time-dependent conditions for these two documents in Customizing for Materials Management under Purchasing -> Conditions -> Define Price Determination Process -> Define Schema Determination -> Determine Schema for Standard Purchase Orders -> Assign Schema Group to Purchasing Organization. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4520, Unit 5, Lesson 1.

To enable the system to check the shelf life of materials at goods receipt, you must meet the following prerequisites:

• The purchase order item contains the remaining shelf life, which is the minimum number of days that a material must be usable after goods receipt.
• The shelf life expiration date check is activated for the movement type in Customizing, which means that the system will compare the remaining shelf life in the purchase order with the total shelf life in the material master and reject the goods receipt if it does not meet the requirement. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4510, Unit 2, Lesson 1.

You can use the valuation grouping code to group together plants assigned to company codes with the same chart of accounts. This reduces the effort to configure account determination because you only need to maintain one set of valuation classes and account assignments for each valuation grouping code instead of each plant. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4550, Unit 1, Lesson 1.

When you post an invoice with invoice reduction, two accounting documents are created: one for the invoice posting and one for the credit memo posting. A message is also created that can be issued to the supplier as a notification of a credit memo posting. The invoice is not blocked for payment until the supplier confirms the credit memo receipt, and only one accounting document is not created, containing both the invoice and the credit memo postings. References: [SAP Help Portal - Invoice Reduction]

A document type in purchasing is a classification of purchasing documents (such as purchase orders, contracts, requests for quotation, etc.) that defines some basic characteristics and controls for each document. Some of the aspects that you can control with a document type are:

• Reference to purchase requisitions, which means that you can specify whether a purchasing document can be created with reference to a purchase requisition or not.
• Number range, which means that you can define the number interval and the number assignment (internal or external) for each purchasing document.
• Item number interval, which means that you can define the increment and the length of the item numbers for each purchasing document. References: [SAP Help Portal], [SAP Help Portal], [SAP Help Portal]

When posting an invoice with a cash discount amount using the posting gross method, the cash discount amount is posted to a cash discount clearing account, which is cleared at the time of payment. The posting gross method means that the invoice amount is posted in full to the vendor account and the cash discount clearing account, regardless of whether the payment is made within the cash discount period or not. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4515, Unit 3, Lesson 1.